Administration Assistant Position | Irish Girl Guides in Ireland 2022

job summary

Hiring OrganizationIrish Girl Guides
Jobs LocationDublin, Ireland
Published Date09/22/2022
Valid Date10/10/2022
Job TypeFull Time
CurrencyEuro
ValueCompetitive
Gender (M/F/D)
Administration Assistant Position | Irish Girl Guides in Ireland 2022

Irish Girl Guides is looking to hire following staff

Administration Assistant
Full Time
Dublin, Ireland

 Description:

IGG CLG are looking to recruit a new Administration Assistant. IGG’s mission is to enable girls and young women to develop to their fullest potential as responsible citizens of the world. This is achieved by the volunteer leaders running a non-formal educational programme with 560 units across all counties in the Republic of Ireland.

About the Position:

  • You are the first point of contact. Answering the telephone and front door, ensuring there is telephone coverage when away from desk for significant lengths of time including lunch
  • Managing any general enquiries by telephone, post, in person or by email
  • Responsible for scheduling meeting room bookings in National Office, updating shared calendar, preparing rooms, sending keys/instructions etc.
  • Forwarding or scanning post to other staff and volunteers
  • Packing, franking, and logging outgoing post and distribution of incoming post and liaising with DC for larger couriered items for events and as required
  • Providing Branches, Regions and other committees support with mail outs and other admin related requests
  • Responsible for filing insurance/incident forms received from Unit Leaders and any follow up required
  • Liaising closely with the Gaisce Co-ordinator regarding Gaisce applications received
  • Supporting the Operations Coordinator, Safeguarding Officer, Finance Team especially around submission of internal Audit.
  • Support the production of our mailout magazine, Trefoil News, through managing the mailing list and liaising with our Communications Officer.

Administration Assistant Position | Irish Girl Guides in Ireland 2022

about : Irish Girl Guides

Irish Girl Guides (IGG) is a dynamic youth organisation providing educational activities for girls and young women aged 5-30 in an informal environment and exciting leader opportunities for women over 18. IGG is a registered charity in Ireland and is compliant with the Governance Code and the Principles of Fundraising. We have a strong emphasis on teamwork, community responsibility, outdoors and environment. Girls develop confidence and independence through activities and challenges. We actively promotes diversity and inclusion. Our volunteer leaders have teamwork and leadership skills and a significant cross transferable skillset, which is relevant and valuable not just in a volunteering capacity, but in the workplace and wider society too.

Administration Assistant Position | Irish Girl Guides in Ireland 2022
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